ADMINISTRATIVE SUPPORT - PART TIME
Job Summary
Omnium is a boutique consulting and advisory firm specializing in analytics and data driven decision making in the CPG industry. Our offices are located in Pacific Beach, San Diego, and in Toronto’s Liberty Village neighborhood.
At Omnium everyone is a valued member of the team; we appreciate collaboration, accountability, curiosity and innovation. We partner with organizations to develop and implement accurate and effective solutions to their toughest challenges, from sales and marketing to product and pricing, and everything in between. Our team of Data Scientists use mathematical techniques, data science skills, and professional business experience, to develop insights and analysis from historical data to create customer marketing strategies and effective business models designed to grow sales to achieve strategic vision. This position will provide support to both Canada and US operations as we have an office in both Toronto and San Diego.
This is an exciting part-time opportunity to join a collaborative team in a brand-new role, helping shape the administrative support/foundation of the company. You will assess the current processes, identify what falls under the scope of this role, suggest improvements, and work with the team to provide a full range of administrative support. This is a varied role with a broad scope of responsibilities, and we are looking for someone with drive, experience, a collaborative nature, and a passion for streamlining and improving processes.
The hours of work will be between 20 and 30 per week, with flexibility to increase if the role supports this. We offer a very competitive compensation package and the flexibility of a hybrid role. The expectation is that the successful candidate will be on-site for three days a week, particularly in the first few months as they settle into the role.
Job Responsibilities
Manage the day-to-day running of the office, including ensuring the office is stocked with the necessary supplies, snacks, ordering lunch for team and client meetings.
Manage day-to-day administrative tasks for the team including calendar, meetings, coordinating conference calls, and day office rental.
Planning and organizing the company team building events and year end event.
Supporting with Intern recruitment, setting up interviews, prepping application packages
Planning and coordinating work related travel for the team
General administration support including preparing documents, inputting data, updating systems etc
Requirements
5+ years of administrative or executive assistant experience or related role
Strong computer skills, including Microsoft Excel, PowerPoint, Outlook, and Teams
Excellent organization and time-management skills
Strong communication skills
Reliable, professional, and detail-oriented
Able to multitask and manage competing priorities
Strong initiative and works well without supervision